Policy CKC: Safety Program/Risk Management: Emergency Plans

Conroe ISD's CKC policy governs the district's emergency planning and preparedness requirements, including the development and maintenance of a multihazard emergency operations plan.

Local Changes (3)

2026-07-21adopted · Meeting notes

This update to CKC (Local) revises the Multihazard Emergency Operations Plan section to clarify compliance language and adds a new "Notification Regarding Violent Activity" section requiring the Superintendent to adopt District procedures based on TEA model standards for notifying parents and guardians about violent activity, including electronic notification requirements and law enforcement notification provisions.

Added

in accordance with state law
or regulation, Board Policy, or District Procedure.
District procedures based on the Texas Education Agency model standards for providing notice regarding violent activity that has occurred or is being investigated at the District, campus or other District Facility or at a District-sponsored activity to parents, guardians, and other persons standing in parental relation to students who are assigned to the campus, regularly use the facility, or are attending the activity, as applicable.
The District procedures must: (1) Include electronic notification through text messaging and e-mail or other electronic communication method; (2) Provide an option for real-time notification; and (3) Protect student privacy.
The District procedures shall include, where appropriate, notifications to law enforcement and emergency response officials when necessary.
District (in 'The Superintendent shall adopt District procedures providing immediate notification...')

Removed

for use in the District facilities
reunification,
and regulation.

Legal Compliance Summary

AI-generated assessment. Verify citations independently before relying on this analysis.

Emergency Operations Plan Requirement: State law (TEC §37.108(a)) requires Texas school districts to have a Multihazard Emergency Operations Plan. This policy update adjusts the language describing that plan to align more closely with the legal requirement.
Violent Activity Notification Requirement: A 2023 state law (TEC §37.1131, passed as H.B. 3) requires school districts to notify parents and guardians when violent activity occurs on a campus, at a district facility, or at a district-sponsored event. This policy adds a new section directing the Superintendent to create procedures that meet that requirement.
Electronic Notification Methods: TEC §37.1131 specifically requires that notifications be sent by text message and email. This policy also allows other electronic communication methods, which goes slightly beyond what the statute spells out.
Superintendent Procedure Authority: Rather than setting notification details in board policy, this update gives the Superintendent the authority to adopt the specific procedures. The underlying notification requirement comes from state law, but choosing to delegate that responsibility to the Superintendent is a local decision by the board.
Law Enforcement Notification: This policy includes a provision allowing the district to notify law enforcement and emergency responders when appropriate. No specific state statute identified in the legal review requires this step, making it a locally chosen addition by the board.
Privacy and Real-Time Notification: The policy references student privacy protections and the option for real-time notifications during violent incidents. These elements appear to be based on guidance from the Texas Education Agency rather than direct quotes from a state statute, and the district has noted that independent verification is recommended.

Legal Compliance Details Mixed

AI-generated assessment. Verify citations independently before relying on this analysis.

Adoption and implementation of Multihazard Emergency Operations Plan for use in district facilities Required by Law

Statutory basis: TEC §37.108(a)

Verified via: verbatim statute text

Plan must address prevention, mitigation, preparedness, response, reunification, and recovery Required by Law

Statutory basis: TEC §37.108(a)

Verified via: verbatim statute text

Local additions: The policy removed 'reunification' from its enumerated list, which creates a potential gap relative to the statutory requirement. This removal is noted but does not change the statutory classification of the underlying mandate.

Superintendent adoption of District procedures based on TEA model standards for notifying parents/guardians about violent activity Required by Law

Statutory basis: TEC §37.1131 (H.B. 3, 88th Leg., R.S., 2023)

Verified via: verbatim statute text

Local additions: The policy delegates adoption to the Superintendent specifically and specifies 'District procedures' rather than a board-level policy — this delegation mechanism is a local structural choice, though the underlying mandate is statutory.

Scope of notification: violent activity at campus, other district facility, or district-sponsored activity, to parents/guardians/persons in parental relation Required by Law

Statutory basis: TEC §37.1131 (H.B. 3, 88th Leg., R.S., 2023)

Verified via: verbatim statute text

Electronic notification through text messaging and e-mail or other electronic communication method Required by Law

Statutory basis: TEC §37.1131 (H.B. 3, 88th Leg., R.S., 2023)

Verified via: verbatim statute text

Local additions: The policy adds 'or other electronic communication method' beyond the statutory text, which specifies only text messaging and e-mail. This expansion is a local addition.

Option for real-time notification Required by Law

Statutory basis: TEC §37.1131 (H.B. 3, 88th Leg., R.S., 2023)

Verified via: TEA guidance — the statute analysis cites this as a model standards requirement but the verbatim quote provided does not include 'real-time notification' language explicitly; classification rests on TEA guidance cross-reference rather than confirmed verbatim quote

Local additions: Because the verbatim statute text in the analysis does not contain an explicit 'real-time notification' quote, this element is grounded only in TEA guidance. The classification is Required by Law contingent on TEA model standards adopted pursuant to TEC §37.1131, but official verification at Texas Legislature Online is recommended.

Student privacy protection in notification procedures Required by Law

Statutory basis: TEC §37.1131 (H.B. 3, 88th Leg., R.S., 2023)

Verified via: TEA guidance — the verbatim statute text in the analysis does not include an explicit 'protect student privacy' quote; classification rests on TEA model standards adopted pursuant to TEC §37.1131

Local additions: Because the verbatim statute text in the analysis does not contain an explicit student privacy protection quote, this element is grounded only in TEA model standards pursuant to the statutory delegation. Official verification at Texas Legislature Online is recommended.

Notification to law enforcement and emergency response officials where appropriate Locally Discretionary

Verified via: unverified — no verbatim quote in the statute analysis supports a mandatory law enforcement notification requirement under TEC §37.1131 or TEC §37.108 as analyzed

Local additions: The statute analysis provides no verbatim quote requiring law enforcement notification. Per the grounding rule, this element is classified as Locally Discretionary. The qualifier 'where appropriate' further confirms board discretion in implementation. This may be grounded in unanalyzed portions of TEC §37.108 (subsections (a)(2)-(7) and (f) were not retrieved); official verification is strongly recommended.

Clarification language: 'in accordance with state law or regulation, Board Policy, or District Procedure' Locally Discretionary

Verified via: No statute cited in analysis

Local additions: This is board-chosen compliance clarification language not mandated by any statute identified in the analysis.

2026-06-16first_reading · Meeting notes

This update to Policy CKC modifies the Multihazard Emergency Operations Plan section by replacing "for use in the District facilities" with "in accordance with state law" and removing "reunification" from the list of required plan components. It also adds an entirely new section titled "Notification Regarding Violent Activity," requiring the Superintendent to adopt TEA model-standards-based procedures for notifying parents/guardians of violent activity, including electronic notification, real-time notification options, and student privacy protections.

Added

in accordance with state law (replacing 'for use in the District facilities' in the Multihazard Emergency Operations Plan section)
District (underlined, in the Notice Regarding Threat To Health Or Safety section — 'adopt District procedures')
Notification Regarding Violent Activity section heading (entire section is new redlined addition)
The Superintendent shall adopt District procedures based on the Texas Education Agency model standards for providing notice regarding violent activity that has occurred or is being investigated at the District, campus or other District Facility or at a District-sponsored activity to parents, guardians, and other persons standing in parental relation to students who are assigned to the campus, regularly use the facility, or are attending the activity, as applicable.
The District procedures must: (1) Include electronic notification through text messaging and e-mail or other electronic communication method; (2) Provide an option for real-time notification; and (3) Protect student privacy.

Removed

for use in the District facilities
reunification

Legal Compliance Summary

AI-generated assessment. Verify citations independently before relying on this analysis.

Emergency Plan Language Update: The policy changes a phrase in the Multihazard Emergency Operations Plan from 'for use in the District facilities' to 'in accordance with state law.' This rewording reflects the underlying requirement in Texas Education Code §37.108, though the new phrasing does not copy the statute's exact words.
Reunification Removed from Plan: The word 'reunification' was removed from the list of required components in the emergency operations plan. Texas Education Code §37.108 still requires districts to address reunification in their plans, so the legal obligation remains in place regardless of this policy change.
Violent Activity Notification — New Section: A new section was added requiring the Superintendent to put in place procedures for notifying parents and guardians when violent activity occurs at school. This change is required by Texas Education Code §37.1131(b), enacted through H.B. 3 during the 2023 legislative session.
Electronic Notification Requirement: The policy requires the district to notify parents through text message and e-mail when violent activity occurs. Texas Education Code §37.1131(a) mandates these two methods, and the policy also allows other electronic communication options beyond what the statute specifically names.
Real-Time and Privacy Protections: The policy includes an option for real-time notifications and requires that student privacy be protected during the notification process. Both of these elements are directly required by Texas Education Code §37.1131(a) as part of the 2023 H.B. 3 legislation.
District Procedures Clarification: The word 'District' was added to a separate section about responding to threats to health or safety. This change is a local editorial decision and is not required or specifically authorized by any state statute.

Legal Compliance Details Mixed

AI-generated assessment. Verify citations independently before relying on this analysis.

Multihazard Emergency Operations Plan — Replace 'for use in the District facilities' with 'in accordance with state law' Required by Law

Statutory basis: TEC §37.108

Verified via: verbatim statute text

Local additions: The rewording from 'for use in the District facilities' to 'in accordance with state law' is a stylistic restatement of the statutory mandate; both formulations reflect the underlying legal requirement, though the new language does not track the statute's exact phrasing.

Multihazard Emergency Operations Plan — Remove 'reunification' from required plan components Required by Law

Statutory basis: TEC §37.108

Verified via: verbatim statute text

Local additions: None — this removal is inconsistent with the statutory mandate. TEC §37.108 expressly requires the plan to address reunification. Omitting it from local policy does not eliminate the legal obligation; the district remains bound by the statute regardless of the policy text.

Notification Regarding Violent Activity — New section requiring Superintendent to adopt TEA-model-based procedures Required by Law

Statutory basis: TEC §37.1131(b), as enacted by H.B. 3 (88th Leg., R.S., 2023)

Verified via: verbatim statute text

Local additions: The policy delegates the adoption of procedures to the Superintendent rather than the board directly. That delegation is a local structural choice; the underlying obligation to adopt a compliant policy is statutorily compelled.

Violent Activity Notification — Electronic notification through text messaging and e-mail Required by Law

Statutory basis: TEC §37.1131(a), as enacted by H.B. 3 (88th Leg., R.S., 2023)

Verified via: verbatim statute text

Local additions: The policy adds 'or other electronic communication method' beyond text messaging and e-mail. That extension is a locally discretionary addition beyond what the statute specifies.

Violent Activity Notification — Option for real-time notification Required by Law

Statutory basis: TEC §37.1131(a), as enacted by H.B. 3 (88th Leg., R.S., 2023)

Verified via: verbatim statute text

Local additions: None — directly implements the statutory requirement.

Violent Activity Notification — Student privacy protection Required by Law

Statutory basis: TEC §37.1131(a), as enacted by H.B. 3 (88th Leg., R.S., 2023)

Verified via: verbatim statute text

Local additions: None — directly implements the statutory requirement.

Notice Regarding Threat to Health or Safety — Addition of underlined word 'District' (adopt District procedures) Locally Discretionary

Verified via: No matching statutory requirement or permission identified in statute analysis

Local additions: This is a stylistic or organizational clarification made at the district's discretion. No statute in the analysis requires or expressly authorizes this specific textual addition.

2026-02-17adopted · Meeting notes

This update to Conroe ISD's CKC (Emergency Plans) policy restructures the Multihazard Emergency Operations Plan section by adding a new opening paragraph with comprehensive plan requirements, removes the enumerated list of specific procedures (polling place security, active shooter, train derailment, substitute teacher access), and renames the notification section from "Violent Activity" to "Threat to Health or Safety" while replacing the violent-activity-specific notification paragraph with a broader significant-threat notification requirement.

Added

The District shall adopt and implement a multihazard emergency operations plan for use in the District facilities. The plan must address prevention, mitigation, preparedness, response, reunification, and recovery in accordance with Texas law and regulation.
multihazard (underline added to word in 'multihazard emergency operations plan')
Threat to Health or Safety (section heading replacement for 'Violent Activity')
The Superintendent shall adopt procedures providing immediate notification to parents, guardians, and other persons standing in parental relation in circumstances involving a significant threat to the health or safety of students, including identification of the individual with responsibility for overseeing the notification.

Removed

As required by law, the emergency operations plan shall include the District's procedures addressing:
1. Reasonable security measures when District property is used as a polling place;
2. Response to an active shooter emergency;
3. Response to a nearby train derailment, as applicable; and
4. Access to campus buildings and materials necessary for a substitute teacher to carry out the duties of a District employee during an emergency or an emergency drill.
Violent Activity (section heading)
The Superintendent shall develop procedures to notify parents regarding violent activity that has occurred or is being investigated at a campus or other District facility or at a District-sponsored activity.

Legal Compliance Summary

AI-generated assessment. Verify citations independently before relying on this analysis.

Emergency Plan Requirements: State law TEC §37.108(a) requires school districts to adopt and carry out a multihazard emergency operations plan covering prevention, mitigation, preparedness, response, and recovery. This policy update adds language reflecting those requirements.
Reunification Added to Plan: A 2025 state law, H.B. 33, added 'reunification' as a sixth required phase in a district's emergency operations plan under TEC §37.108(a). This policy change incorporates that new requirement, which takes effect September 1, 2025.
Specific Procedures Removed from Policy Text: The policy previously listed four specific emergency procedures — polling place security, active shooter response, train derailment, and substitute teacher access. Those procedures are still required by state law under various sections of TEC §37.108, but the district chose to remove the restatements from this policy document rather than repeat what the law already says.
Broader Notification Heading: The section previously titled 'Violent Activity' has been renamed 'Threat to Health or Safety,' which aligns with the language used in TEC §37.108(f)(5). A separate state law, TEC §37.1131, also requires districts to have a specific policy on notifying parents about violent activity at a campus or school event.
Parent Notification Procedures: Under TEC §37.108(f)(5), a district's emergency plan must include steps for immediately notifying parents when there is a significant threat to student health or safety, and must identify who is responsible for carrying out that notification. This policy update adds language directing the superintendent to develop those procedures.
Violent Activity Notification Language: The prior policy included a specific paragraph directing the superintendent to develop procedures for notifying parents about violent activity, tied to TEC §37.1131. That paragraph has been removed from this version of the policy, and TEC §37.1131 remains a separate, active state law requirement.

Legal Compliance Details Mixed

AI-generated assessment. Verify citations independently before relying on this analysis.

New opening paragraph: District shall adopt and implement a multihazard emergency operations plan addressing prevention, mitigation, preparedness, response, and recovery Required by Law

Statutory basis: TEC §37.108(a)

Verified via: verbatim statute text

Local additions: Policy adds 'in accordance with Texas law and regulation' as a compliance qualifier — a minor local drafting addition not required by statute but not in conflict with it.

Addition of 'reunification' as a sixth required phase in the multihazard emergency operations plan Required by Law

Statutory basis: TEC §37.108(a) as amended by H.B. 33, 89th Leg. (eff. Sept. 1, 2025)

Verified via: web search confirmed — Texas School Safety Center (txssc.txstate.edu) and H.B. 33 bill analysis (capitol.texas.gov) confirm reunification added as mandatory phase eff. Sept. 1, 2025

Addition of underline formatting to the word 'multihazard' in the plan title Locally Discretionary

Verified via: unverified

Local additions: Purely a local typographic or editorial choice to define or emphasize a term; no statute requires or authorizes this specific formatting treatment.

Removal of enumerated list of specific plan procedures (polling place security, active shooter, train derailment, substitute teacher access) Locally Discretionary

Statutory basis: TEC §§37.108(d), 37.108(e), 37.108(f)(7), 37.108(g) — underlying statutory requirements remain operative independently

Verified via: verbatim statute text

Local additions: This is a local structural and drafting decision to simplify the LOCAL policy by removing redundant restatement of LEGAL-tier statutory requirements. The district retains all four underlying legal obligations. COMPLIANCE RISK NOTE: The conditional trigger for train derailment policy (TEC §37.108(d) — only required if a facility is within 1,000 yards of a railroad track) is no longer surfaced in the LOCAL policy; the district must ensure the underlying EOP still satisfies this conditional obligation where applicable.

Section heading rename from 'Violent Activity' to 'Threat to Health or Safety' Mixed

Statutory basis: TEC §37.108(f)(5) (supports broader 'Threat to Health or Safety' framing); TEC §37.1131 (separately requires a policy specifically on violent activity notifications)

Verified via: verbatim statute text

Local additions: Adopting the broader 'Threat to Health or Safety' heading tracks TEC §37.108(f)(5) language and is supported by statute. However, TEC §37.1131 independently mandates a violent-activity-specific notification policy; that obligation is not subsumed by the broader heading. If the violent-activity duty is not preserved in the CKC(LEGAL) policy or in the EOP itself, a compliance gap exists.

Replacement notification paragraph: Superintendent shall adopt procedures for immediate notification to parents regarding significant threat to health or safety of students, including identification of the individual responsible for overseeing notification Mixed

Statutory basis: TEC §37.108(f)(5)

Verified via: verbatim statute text

Local additions: The substantive content — immediate notification plus identification of the responsible individual — is Required by Law under TEC §37.108(f)(5). However, the statute requires these provisions to appear in the district's multihazard emergency operations plan (a board-level document) rather than specifically delegating their adoption to the Superintendent by administrative procedure. Assigning procedure adoption to the Superintendent is a locally discretionary structural choice. Additionally, this paragraph replaces rather than supplements the prior violent-activity-specific language tied to TEC §37.1131, potentially creating a compliance gap for that separate mandatory requirement.

Removal of violent-activity-specific notification paragraph (Superintendent to develop procedures notifying parents regarding violent activity at a campus, facility, or district-sponsored activity) Mixed

Statutory basis: TEC §37.1131

Verified via: verbatim statute text

Local additions: The decision to remove this paragraph from the LOCAL policy is a locally discretionary drafting choice only if the TEC §37.1131 obligation is fully preserved in the CKC(LEGAL) policy or in the district's EOP. TEC §37.1131 remains a mandatory, independent statutory requirement that is not subsumed by the broader TEC §37.108(f)(5) language. Absent express treatment of violent-activity notification in either the LEGAL policy tier or the EOP, the district risks non-compliance with TEC §37.1131 and the TEA model standards adopted thereunder.