Policy EIA: Academic Achievement: Grading/Progress Reports to Parents

This policy governs how Conroe ISD communicates student academic progress to parents, including the issuance of grade reports and notices for unsatisfactory performance in core subjects.

2026-02-17adopted · Meeting notes

This update to Conroe ISD's EIA (Grading/Progress Reports to Parents) policy makes several legislative-driven changes: it adds a new Definitions section clarifying "parent," allows electronic delivery and signing of written notices, replaces the generic nine-week report card language with a more specific nine-week written notice requirement including parental signature, replaces the vague interim report language with a detailed statutory requirement for unsatisfactory performance notices in foundation curriculum subjects, expands the Conferences section to require at least two in-person parent-teacher conferences per year, removes the reference to "conferences scheduled on the campus calendar," and adds a requirement for the District to adopt implementing procedures.

Added

Definitions section header and text: 'In this policy, "parent" includes a guardian, conservator, or other person having lawful control of a student.'
Progress Reporting introductory paragraph: 'In this Section, the District may provide written notices to parent's electronically and may permit a parent to sign written notices electronically through an electronic platform, provided the District retains a record verifying the parent's acknowledgment and offers the option of a handwritten signature.'
Notices exception paragraph: 'The notices under this Section shall not apply to a student who is 18 years of age or older and who is living in a different residence than the student's parents, is married, or has had the disabilities of minority removed for general purposes.'
Nine-Week Reports section: 'The District shall, at least once every nine weeks, provide written notice to a parent of a student's performance in each class or subject and require the parent's signature on the notice, to be returned to the District.'
Performance measurement sentence: 'Performance shall be measured in accordance with this Ppolicy, District procedures, and the standards established in EIE.'
Interim Reports replacement paragraph: 'Interim progress reports may be issued at the teacher's discretion; however, the District at least once every three weeks, or during the fourth week of each nine-week grading period, will give written notice to a parent or legal guardian of a student's performance in a subject included in the foundation curriculum under Section 28.002(a)(1) if the student's performance in the subject is consistently unsatisfactory, as determined by the District. The District may provide notice for other subjects. The notice required under this section shall provide for the signature of the student's parent and be returned to the District.'
Conferences section: 'The District shall provide for at least two opportunities for in-person conferences during each school year between each parent of a child enrolled in the District and the child's teachers.'
Closing sentence: 'The District shall adopt procedures to implement this Policy.'

Removed

The District shall issue grade reports/report cards every nine weeks on a form approved by the Superintendent or designee.
Interim Reports original paragraph: 'Interim progress reports may be issued at the teacher's discretion; however, notice of a student's consistent unsatisfactory performance shall be issued in accordance with law.'
In the Conferences section: 'to conferences scheduled on the campus calendar,'

Legal Compliance Summary

AI-generated assessment. Verify citations independently before relying on this analysis.

Nine-Week Progress Reports: State law S.B. 12 (TEC §28.022) requires schools to send parents a written report on their child's performance in every class or subject and collect a signed acknowledgment from parents. Conroe ISD's policy sets this notice at least once every nine weeks, which is more frequent than the state minimum of once every 12 weeks.
Unsatisfactory Performance Notices: Under TEC §28.022 as updated by S.B. 12, schools must notify parents in writing at least once every three weeks — or during the fourth week of each nine-week period — when a student is struggling in core curriculum subjects. The policy also requires parents to sign and return those notices to the district.
Electronic Signatures and Delivery: S.B. 12 allows schools to send required notices and collect parent signatures electronically through a district platform, instead of only using paper. If a district accepts electronic signatures, state law requires it to also offer a handwritten signature option and keep a record confirming the parent acknowledged the notice.
Parent-Teacher Conferences: TEC §28.022, as amended by S.B. 12, now requires schools to offer parents at least two in-person parent-teacher conferences each school year. The updated policy reflects this requirement and removes older language that tied conferences to the campus calendar schedule.
Locally Added Definitions: The policy includes a section defining 'parent' to cover guardians, conservators, and others with legal responsibility for a child. This definition was not required or specifically authorized by state law — the district chose to add it for clarity.
Procedures Requirement: The updated policy directs the district to create internal procedures to carry out the policy's requirements. State law does not specifically require this step; it is a local administrative decision made by the school board.

Legal Compliance Details Mixed

AI-generated assessment. Verify citations independently before relying on this analysis.

Definitions section — 'parent' includes guardian, conservator, or other person having lawful control Locally Discretionary